Digital invoicing requirements: What applies to Amazon and eBay?

Table of contents

1. initiation
2. What is the e-invoicing requirement?
3. Valid regulations for Amazon and eBay
   • 3.1 Seller Requirements
   • 3.2 Special rules for cross-border sales
4. Benefits of the e-invoicing requirement
5. Challenges for sellers
6. Conclusion

initiation

Since the introduction of e-invoicing requirements, many online retailers have faced the challenge of adapting their processes accordingly. Sellers on platforms such as Amazon and eBay in particular must comply with new requirements. This article explains what the e-invoicing requirement means and which regulations apply specifically to Amazon and eBay.

What is the e-invoicing requirement?

The e-invoicing obligation relates to the obligation to issue and transmit invoices in electronic form. This regulation is intended to reduce administrative burdens, reduce paper consumption and promote digitization in accounting. Since November 27, 2020, public authorities must accept invoices in electronic form and in some cases also issue them.

Valid regulations for Amazon and eBay

3.1 Seller Requirements

Sellers on Amazon and eBay must ensure that their invoices comply with legal requirements. This means that invoices must be created in a structured electronic format such as ZUGFeRD or XRechnung. These formats ensure that invoices are machine-readable and comply with legal requirements.

3.2 Special rules for cross-border sales

In the case of cross-border sales, the respective national regulations must be observed. Within the EU, sellers must comply with European standards for electronic invoices, for example. These standards ensure that invoices can be processed consistently in all Member States.

Benefits of the e-invoicing requirement

The introduction of the e-invoicing requirement offers several advantages:

• Increasing efficiency: Administrative work is reduced as invoices can be created and processed more quickly.
• cost savings: By eliminating paper and postage costs, companies save money.
• environmental protection: Using less paper means reducing the burden on the environment.

Challenges for sellers

Despite the benefits, switching to electronic invoices also poses challenges:

• Technical implementation: Small and medium-sized enterprises must invest in software that supports the creation and transmission of e-invoices.
• legal compliance: It is important to always be aware of and comply with the latest legal requirements.

Conclusion

The e-invoicing requirement is a significant step towards digitizing retail. For sellers on Amazon and eBay, this means that they must adapt their processes accordingly to remain legally compliant. Despite the initial challenges, the benefits outweigh the long-term, particularly in terms of efficiency and cost savings.

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